Office Manager

Summary:

As our Office Manager, you will work with our growing team and will report to the Finance Director. The main focus will be supporting the organisation to achieve its aims. Managing the smooth running of the office and providing support to managers and colleagues through effective administration is key to the role. In addition, you will work on our ISO quality certification providing invaluable support to ensure we maintain our accreditation.

About Us:

Warm Wales was established in 2004 by the National Grid as part of that company’s specific aim to meet its corporate responsibility to Government and deliver benefits to 1 million fuel poor homes. It chose to do this under the banner of the ‘Affordable Warmth’ Programme with Warm Wales contributing towards the target.

In 2006 Warm Wales changed company status to become Wales’ first Community Interest Company (CIC). Being a CIC means we have no shareholders, instead any profits made are put back into the communities we serve. Our status also means that we bring a community centric approach to economic, social and environmental sustainability. We invest in the communities in which we work and leave a legacy of positive achievements. A small selection of our past projects are included on this website.

Job Role:

Key Duties & Responsibilities:

Finance:

• Assist with basic financial tasks such as sales and purchase ledger
• Building and managing supplier relationships, negotiating with suppliers to ensure value for money
• Inventory of IT and mobile phone stock and office supplies and replenish when needed

Administration:

• Maintain a well-organized and efficient office environment, helping establish and maintain office procedures
• Assist senior management team as required
• Manage colleague travel plans and logistics and assist with travel arrangements
• Liaise with landlord and provide facilities maintenance such as management of annual fire checks and building repairs or maintenance, recycling and waste management
• Manage meeting room bookings
• Source provisions for kitchen and board meetings

Certification:

• Management of ISO 9001/14001 system
• Updating manuals in line with current practice
• Participation in maintaining our ISO 9001 and 14001 accreditation
• Internal/external audits for various certifications

Additional Information:

Salary: £27,500

Location: Hybrid – Flintshire

Hours per week: 37 hours per week but PT applications will be considered

Contract: Permanent

Download the job description and person specification here

To Apply:

To apply for this role, please provide your cv and covering letter to Office Manager – Warm Wales

Closing Date: 10th May 2024

Any difficulties downloading the documents contact bev@charityjobfinder.co.uk